Event software · weddings, quinceañeras, graduations and company dinners
One guest list. Everything else comes from it.
Each guest confirms from their own link, picks a menu and writes down their allergy. You print three sheets: the DJ's, the kitchen's and the table plan. No counting by hand, no asking twice.
It works the same whether the event is yours or you make a living running other people's. The difference is the price, and it's further down.
This is not a screenshot. It is the sample wedding invitation, open right now. Touch it.
This is not a picture. It is the sample wedding's invitation, open right now. Touch it. It is in Spanish, and so is the rest of the platform today — an English version is being built. Ask us before you buy if you need it now.
The pain
Everyone calls this “the Thursday”
It is not the day of the event. It is the Thursday before, when you have to give the final number. That day the list lives in five places and none of them agree: the spreadsheet, the chat with your mother, the Google form, the loose messages and the notebook. And out of that comes a number somebody is going to bill you for.
If the event is yours
- You have spent three weeks writing to the same people. Twelve of them have said nothing and you no longer know whether asking again is nagging.
- You have to give the dinner count on Friday and you are counting heads from memory.
- You started at 160 and you are at 120, and every drop-out makes you redo the whole seating.
- Three cousins are bringing someone who was not on the list, and your aunt does not eat gluten but she told you that in a voice note back in March.
- And the tables: keeping apart the ones who do not speak, leaving nobody on their own, and the venue wants groups of exactly eight to ten.
If you run them for a living
- Your coordinator has spent six hours on this event chasing confirmations that are not hers.
- The client sends you list_v7_FINAL_ok.xlsx on Thursday at eleven at night, and you had already passed v5 to the caterer.
- Saturday at eight the setup crew turns up with a printed plan that no longer holds, and fixes it in pen in front of the guests.
- The DJ asks you on WhatsApp which songs those were, and they are scattered across a chat from a month ago.
- On Monday the caterer bills you 116 plates, 102 walked in, and that argument is yours, not the client's.
None of this is an organization problem. It is that the list and the tables and the menus live in different places, and somebody has to cross them by hand every time something changes. That somebody is you, always on a Thursday.
In a minute
Where it hurts depends on who you are
Three short pieces. Everything on screen is the real product, recorded from the sample event. Pick yours. The voice-over is in Spanish — the screens speak for themselves, and an English version is coming.
Five lists for the same event, none of them match · 1:13
Ten days out, thirty people have not replied · 1:03
Two hundred families, tables of ten and a sheet of graph paper · 1:01
The money
The plate of the one who said yes and did not come, you pay for anyway
The final number is handed in two or three days ahead, and you are billed the higher of what you guaranteed and who walked in. Every no-show is already paid for before the music starts. Do your own math:
That is what you already paid. Giving the exact head-count does not get all of it back, but it stops being a guess.
If the event is yours
In Spain a guest costs 225 euros on average. In Venezuela catering runs about 120 dollars a head. Those are the two markets we have a figure for, and neither of them is yours: the calculator above uses your own. Ten no-shows are not ten chairs, they are the whole music line or the whole photography line.
If you run them for a living
They do not bill you, but they do come to you about it. The Monday conversation with the caterer and with the client is yours, and today you have it with no sheet of paper to show. With Garvela the count comes out of the same data as the tables: if the plan says 102, the kitchen order says 102.
225 EUR per guest is a Spanish figure: Informe del Sector Nupcial 2026 by bodas.net, published on 11 March 2026 over 2,100 couples married in 2025. It is not a US average and we are not going to dress it up as one. Venezuela: national press, February and May 2025; round number, not audited. The calculator uses your numbers, in whatever market you work in: we do not put in an invented no-show rate.
The proof
On Saturday every supplier turns up with their sheet in hand
What you are looking at are the three PDFs from the sample wedding, exactly as they come out. They are not mockups.
For the DJ
The list of songs your guests asked for, and who asked for each one. Which means: the DJ stops writing to you, and your cousin's private message and her phone number do not show up on that sheet.
For the kitchen
How many plates of each menu —counting plus-ones— and the allergies with names on them. Which means: no more “I think it is about forty”, and if tomorrow there is an argument about what was flagged, it is written down and dated.
For the setup crew
The table plan and who sits at each one. Which means: you print it and tape it to the kitchen door, and the crew does not set up from last week's version.
All three come out of the same data. Change one table and all three change. That is the whole product.
In motion
The plan drags with your finger, and one drop-out does not make you redo it
You put the tables, the dance floor, the bar and the stage where they really are. You seat people by dragging them. The table changes color depending on whether it is full, half full or empty, so you see at a glance where you are two chairs short. When somebody cancels you drop them and that is it: nothing to reprint, and the setup plan comes out updated.
The same invitation. Two guests. Two different screens.
Carmen opens her link and sees her table, her plate —stuffed chicken, gluten free— and the wifi password with a button to copy it. Luis opens his and sees table 6, the sirloin and that he is bringing a plus-one. Neither of them sees the guest list, or anyone's phone number, or anyone's email. And neither installs anything: it is a link that opens from WhatsApp.
Your guests' photos that same night, not in a WhatsApp group
The photographer takes two to five months. Your guests have the good ones that same night, and today they end up split across three WhatsApp groups, compressed, mixed in with voice notes and gone within a week.
Here each guest uploads them from their own link, they all stay in one place, and they download at full size whenever you want. Four things worth knowing:
- The location is stripped from every photo. The phone stores the coordinates of where the picture was taken inside the image itself. We remove them before saving, always. None of the apps we checked says so on their page.
- They survive bad signal. If the guest loses coverage, the photo is kept on their phone and uploads on its own as soon as the connection is back. At a country venue outside town that is the difference between having photos and not having them.
- Everyone deletes their own. Nobody can delete somebody else's photo; you, from the panel, can pull any of them.
- Nothing to install. It is the same invitation link.
How to get there
Waze, Google and Apple, by coordinates. At a country venue with no street address, that is the difference between arriving and driving in circles.
It saves to their home screen
With your event's monogram and your colors, not with our logo.
Your list is never on show
There is no public name search. The system answers the same whether the guest exists or not, on purpose.
How it looks
The same wedding, six times
It is the same event, the same list and the same data. What changes is the background, the color and the type. You pick them from three dropdowns in the setup screen and there is nobody to call: 3 backgrounds × 8 colors × 5 typefaces, which is 120 different combinations. The monogram, your logo, the cover photo and which modules you switch on go on top of that.
Type your names and look at it
It opens free, with one event and up to 80 guests. No card.
We are not a catalog of three hundred designs yet. We are six combinations that actually look good, and one single look: paper, hairline rules and flat color. If you are after glitter, we are not it.
Compared
What changes against what you are already doing
Swipe →
| Today: spreadsheet and WhatsApp | A 19-to-35 USD digital invitation | Garvela | |
|---|---|---|---|
| Confirmations | You chase them yourself, one by one | It collects them on its own | It collects them on its own |
| Menu and allergies | In a chat and in a notebook | Usually collects it | Comes out printed for the kitchen, with name and date |
| Table plan | Paper, Canva, or done again | Even some free ones have it | You drag it, and one drop-out does not force a redo |
| DJ list | You rebuild it from the chat | Does not hand it over | One sheet, with nobody's phone number on it |
| Setup floor plan | Printed and then fixed in pen | Does not hand it over | One sheet, updated to the last change |
| What your guest sees | A PDF with the address | The invitation | Their table, their plate, the wifi and how to get there |
| Guest photos | Three WhatsApp groups, compressed | Some have a gallery | All in one place, with the location stripped out, and they upload even with no signal |
| Who touched what | Nobody knows | Does not record it | It is written down, with the time, and it is not erased |
| If you leave | It is yours, it is in your spreadsheet | It ends with the event | You take everything out in CSV the day you want |
| Several events a year | You start from zero every time | Paid for one by one | One license, however many events you run |
The middle column exists and it is good at what it does. If all you need is a nice invitation and to be told who is coming, buy it: it will cost you between 19 and 35 dollars and you will be fine. We start where that ends, which is the Thursday.
And yes: there are free wedding sites — bodas.net, Joy, The Knot — that already give you confirmations, a guest list and even a printable table plan. If your event fits there, use them. What they do not give you is the sheet the kitchen takes on Thursday, or each guest's own link with their table and their plate.
Price
You pay per event or per year. You pick whichever suits you.
Free
- One event, up to 80 guests
- The whole product: invitation, confirmations, tables and guest app
- The three PDFs for your suppliers
- “Made with Garvela” at the foot of the three sheets. Nothing of ours shows on your invitation
Your event
- No limit on guests, for real: no tiers at 120, 350 or 800
- None of our branding anywhere
- The three sheets and the table plan
- It is not a subscription and it does not renew on its own
If your venue works with Garvela, you pay nothing: they hand it to you already set up.
Organizer
- Twenty events a year
- Your logo on the invitation, in the app and on the three sheets
- You import your list from Excel
Which means: you stop building every wedding from scratch and the client sees your brand, not ours.
Talk about this oneVenue
- However many events you run, no limit
- Import your guest list from Excel or CSV
- Everything in the plan before this one
Which means: at forty events a year it works out at 17.25 dollars per event, and your coordinator stops chasing anybody.
Talk about this oneGroups and resale
- Several locations and your own domain
- The right to resell it to your clients as an extra of yours
- Training for your team included
Which means: twelve events pay for it. A designer today charges between 100 and 143 dollars to hand-build one invitation with fewer features than this, and that is the price you get to set.
Talk about this oneSetup · 190 USD, optional. Included at no cost with Groups and resale. We put your branding in, load your first event with your real list and train your people. If you would rather set it up yourself, you do not pay for it.
Not included
We do not send the emails or the WhatsApps to your guests: the link gets shared from your phone, with a button. There is no Spotify integration. There is no lodging module and no transport module. There is no payment gateway and no collecting of contributions. We do not do the graphic design of your stationery.
What it does not do yet
There is no QR check-in at the door: that is being built and we do not sell it until it exists. And we are not going to promise you that people will confirm: software does not fix that, you do. What it does do is that when they answer, you do not have to write it down.
The guarantee
If the platform goes down on the day of your event and your guests cannot open their link, we give you back what you paid, all of it. And you already have the three sheets printed from the day before: paper does not go down.
Questions
What people ask us before deciding
What about my grandparents? They are no good with technology.
They do not have to handle anything: it is a link that opens on its own, with no sign-up and no password. And for the ones who still will not open it, print them the invitation on paper and confirm them yourself from the panel in two taps. The system does not require everybody to go through it.
I already send the invitation on WhatsApp. What is this for?
Keep sending it on WhatsApp. What changes is not how you send it, it is what happens next: who answered, what they eat, where they sit and what comes out printed for the caterer. Today you are doing that by hand.
How is it different from a 19-to-35-dollar digital invitation?
In the Thursday. The invitation is done once people confirm. We start there: tables, menu counts, allergies and three sheets for your suppliers. If you do not need that, the cheaper one will do and we honestly recommend it.
Can I try it with a real event before paying?
Yes. The free plan is the whole product with one event and up to 80 guests. We do not ask for a card and the account opens on its own, without talking to anybody.
How long does it take me to get my first event set up?
It is nine steps and you can publish with the bare minimum —name, date and place— and fill in the rest later. If you would rather not touch it, we set it up with your list: that is the setup service.
What if there is no internet at the venue on the day?
The three sheets are printed the day before and depend on nothing. The guest app keeps the last screen they opened, so they still see their table and their menu. What needs signal is confirming, and that already happened.
Who answers for my guests' data?
The data is yours and you are the one responsible for it; we process it on your behalf and that is written into the contract. Nobody can search your list from outside: there is no public name search. It is recorded who touched what and when, and that record does not disappear even if the event is deleted.
If I stop paying, what happens to what is mine?
You take everything out in CSV whenever you want, history included. When it expires, your past events stay read-only for 90 days so you can download what you need. We do not hold lists hostage.
Is it any good for something that is not a wedding?
It is built on “event”, not on “wedding”. Quinceañeras, graduations, christenings, anniversaries and company dinners work the same: what changes is the wording and which modules you switch on. What you will not find yet is check-in at the door.
We are a parents' committee and we handle family money. Is it any use?
For the list, the tables and the dinner count, yes, and quite a lot. For the money, no: Garvela does not collect contributions and does not keep the committee's books, and we would rather say so now than later.
Get started
Tell me what event it is and I will leave it set up for you
Four fields. We open the account and write to you with your event already created. If you would rather do it yourself, the free plan is above and there is nobody you need to talk to.
I would rather see it in twenty minutes
I show it to you with you there, with your real list if you have it to hand.
Write on WhatsAppI would rather try it on my own
You open the free account, set up your event and pull the three sheets. No talking to anybody and no card.
Open free account